Become A Highly-Efficient Organization in Riverside: OpenText vs Azure Document Management Solutions

In today’s competitive organization scene, any areas where businesses can increase efficiency and augment productivity levels should be prioritized.

Document management maybe isn’t the first thing that comes to mind when you question yourself, “What do we need to work on?”

However, document management is at the core of your organization and back-office processes. Therefore, it’s a fantastic first step to your digital switch-over plan.

Archive cabinets and further concrete systems are unproductive and create bottlenecks since key documents become hard to find and/or are regularly misplaced.

This causes silos, hinders collaboration, causes delays to activities and processes that could be optimized.

Via document management tools, you could develop a digital, paperless scheme where vital data is conveniently attainable and all parties, across teams, have access to the files they require to be efficient.

Modernization like robotic process automation (RPA) and optical character recognition (OCR) can remove the need for by-hand processing, data entry, storage, and routing.

Below, we’ll talk about two of the most prominent document management solutions: OpenText and Microsoft Azure.

But before we begin our evaluation, let's take a quick look at the key advantages of using document management software.

The Advantages of Document Management Software

Let’s talk about a few of the benefits of document management tools.

Reinforced Productivity and Efficiency

With conventional, by-hand tasks, your team members waste valuable assets that could be better committed to processes that achieve strategic growth goals. With an automated, optimized document management platform, these monotonous workflows are a thing of the past.

Furthermore, a document management framework is better at enforcing regulatory standards than tangible systems, which can quickly become too cumbersome to manage.

A Centralized Storage Repository

In a digitized setting, all of your documents and sensitive data can be maintained in a main, safeguarded document storage facility.

This enables preserving confidential information and distributing files to the appropriate individuals when they need them far simpler than in standard tangible storage systems.

Via the utilization of a DMS inventory program, searching for the needed records can be done in moments rather than expending a large amount of time searching for physical records.

On top of that, with a cloud storage platform, team members can join forces and reclaim records on the move from their smartphones.

Reinforced Data Protection

With increased innovation comes a responsibility to guarantee that any networks containing confidential information are adequately secured.

OpenText and Microsoft Azure both supply security features like two-factor authentication, access controls, and more.

These qualities can help your organization to fortify its cybersecurity stance by affirming that only the proper staff members have access to classified data and that any editing or accessing of classified data has an audit trail.

Lastly, in the eventuality of either a natural catastrophe or a security crisis, with a DMS tool, you have the assurance that your documents have been backed up and is recoverable so that your company can proceed with its mission-critical operations as soon as possible.

Proper Regulatory Compliance

For businesses that work in high-compliance sectors, a document management tool can assist in implementing regulations that are stipulated to defend organizations from cyber threats and violations of their clients’ privacy rights.

OpenText vs Microsoft Azure Features and Pricing Breakdown

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that enables organizations to capture, store, send, and monitor the entire existence of their computerized files.

This supplies organizations with increased control of their data all while enhancing synergy across teams. It is available for on-premises or cloud deployment.

OpenText Pros

• Pricing can be expensive but can be customized to your individual needs.

• For those in need of a unified tool, Documentum is a powerful program that can tackle anything you need it to.

• ApplicationXtender (AX) provides a downscaled, build-as-you-go counterpart to the more costly Documentum tool.

OpenText Cons

• The user interface is relatively complex to understand initially.

• The program requires regular maintenance and refinements as time goes by which might be costly.

• You may be required to pay additional functionality add-ons depending on your license.

Microsoft Azure Overview

Unlike OpenText, Microsoft Azure is a much broader cloud tool that offers a diversity of functions that help with development, testing, and deploying applications. As a part of this comprehensive outline, this could include secure document management and automation.

Azure Pros

• The accessibility and dependability of market leader, Microsoft in addition to its 99.95% Uptime guarantees.

• Unparalleled data protection empowers you to satisfy many industry standard regulations.

• Pay-as-you-go concept allows you to pick and choose which features you require and even to add extra elements as needed. As a result, it is a great choice for a small company, SMB, and even an enterprise.

Azure Cons

• Requires a great deal of upkeep, management, and supervision.

• Higher licensing tiers can become pricey.

• To guarantee that Azure is performing optimally for your business, expert administrators are needed to appropriately configure the tool.

How Wave Can Help You Implement a Document Management Platform in Riverside

While we can all agree that the optimal initial step in advancing your business’s competitiveness lies in improving and simplifying workflows, agreeing on how to make this happen isn’t as easy.

To perform your tactical objectives, you will need the necessary set of tools that augment your current systems and can be applied simply.

We collaborate with our clientele as partners. Collaborating with the firm to analyze the primary business model, systems, and operations so we could locate bottlenecks and other departments where advancements can be made simply and cost-effectively.

To accomplish this, we employ a blended set of technology based on your particular company needs and use them to automate your laborious business processes around gathering, systematizing, and filing data.

This involves over 60 industry-accepted ECM and DMS solutions that can aid in mechanizing physical systems, augment sharing, arranging, and cooperation among teams, and ascertain that your colleagues can access the information they need whenever, from wherever.

Want to learn more? Let’s set up a time to chat.