A Cost-Benefit Analysis of SharePoint vs Xerox Document Management Platforms in Riverside

If you're evaluating Document Management platforms for your business, SharePoint and Xerox are two options that might have come up. But how are you weighing your choices?

In our over 20 years of experience helping to implement groundbreaking and powerful platforms that enhance workflows and boost cooperation, we've discovered that clients are most apprehensive about the total cost of implementation (TCO).

Aside from that, they're also considering features, vendor reputation, and customer feedback.

So, in this piece, we're going to evaluate Microsoft SharePoint and Xerox DocuShare alongside each other.

We will examine pricing, capabilities, and user feedback from a number of the most renowned platform review sites. But first, let us take a look at the advantages of document management software.

The Advantages of Document Management Tools

A document management solution could help you improve proficiency, expand collaboration, and intensify security for those organizations that manage confidential data, like government, healthcare, and the financial sector. Let us break these benefits down a little further.

• Dematerialized structures are less expensive

• Centralized document storage

• Increased proficiency and throughput for your teams

• Strengthened protection for your classified documents and data

• Improved regulatory compliance

Now that we've discussed the benefits of document management platforms, let's begin our program evaluation with a quick overview of each of these solutions.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-based, SaaS collaboration software that supplies a document management and safekeeping system and coalesces easily with Microsoft Office tools like Excel.

Businesses of all sizes can also extend SharePoint Online's potential to incorporate process automation with the utilization of Microsoft PowerApps' Power Automate software.

Automation features involve Optical Character Recognition (OCR), artificial intelligence, and machine learning to capture data from scanned files and searchable PDFs.

Xerox DocuShare, an enterprise content management system (ECM), enables customers to create, distribute, and manage content while conveniently amalgamating other business solutions, and expanding personalized software solutions.

While categorized as an ECM, Xerox DocuShare can be implemented in small companies and SMB's as well to expedite company tasks and simplify document management.

It must also be noted that Xerox DocuShare can be customized to deliver workflow automation capabilities.

Pricing

When evaluating the total cost of ownership (TCO) for a document management software, we should take into account a number of factors like:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Xerox DocuShare pricing begins at $1,500 per license. On the other end, Microsoft SharePoint's pricing starts at $5 per user/month. Even though there is a dramatic difference, we have to learn more about the capabilities offered before deciding.

Furthermore, let's take a look at how Xerox and SharePoint stack up in terms of features.

Features

Like with any organizational software, it’s important that you carefully examine functionality as part of your screening process. Frequently, software categories can include options that differ considerably in their characteristics and proficiencies.

The tool you ultimately choose should give an excellent user experience, sustain your company activities and workflows, and offer more visibility into your operations. They should also incorporate the aspects that matter most to your organization.

That being said, let us go over Xerox DocuShare vs Microsoft SharePoint capabilities specific to document management.

Customer Reviews

Another significant element when assessing document management solutions is user reviews. Let us take a look at some reviews from a number of the most renowned solution review websites.

Unsure about which document management tool is ideal for you in Riverside? Wave can help!

Upholding a competitive one-upmanship in today's unpredictable organizational landscape can be difficult. Through simplifying your organizational workflows to augment productivity and eliminate inefficiencies, you can give your company the best opportunity of staying ahead of the competition.

To accomplish so, your organization must be careful to pick the proper platforms that will allow you to maximize your assets and meet your strategic expansion targets.

This is not always simple for a business just getting underway with back-office renovation or intelligent information management projects.

At Wave, we can assist by assessing the fundamental aspects of your business and via step-by-step digital renovation and business workflow automation, improve them.

We use a hybrid solutions stack based on your organizational needs to automate your tedious company tasks around gathering, organizing, and filing data so that it is simple to find and use at any time, from anywhere.

We can assist you in customizing your document management solution to satisfy your business's individual requirements and we willingly work with more than 60 industry-accepted ECM and DMS tools.

If you’re ready to learn more, reach out now and we can arrange a time to chat.